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Administrative Assistant

Company: Kforce
Location: Hackensack
Posted on: March 17, 2020

Job Description:

Kforce has a client seeking an Administrative Assistant in Ridgefield Park, NJ. Responsibilities:

  • Provide administrative, clerical support and personal assistance
  • Maintain the Executive's itinerary and schedule, and provide communications screening and services
  • Handle highly confidential and sensitive materials and issues
  • Function as the travel coordinator
  • Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities
  • Maintain inventory of assigned property and equipment
  • Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records
  • Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting
  • Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
  • Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
  • Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
  • Assists with maintaining continuous executive and industry contacts
  • Identifies critical level of communications and the need for the Executive's notification
  • Interprets and clarifies requests, and assists with required responses and action
  • Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications
  • Prepares and makes domestic and international travel and accommodation arrangements
  • Schedules and plans meetings and appointments for the Executive and special visitors

Keywords: Kforce, Hackensack , Administrative Assistant, Administration, Clerical , Hackensack, New Jersey

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