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Administrative Assistant

Company: Kforce
Location: Hackensack
Posted on: March 21, 2020

Job Description:

RESPONSIBILITIES:
Kforce has a client seeking an Administrative Assistant in Ridgefield Park, NJ. Responsibilities:

  • Provide administrative, clerical support and personal assistance
  • Maintain the Executive's itinerary and schedule, and provide communications screening and services
  • Handle highly confidential and sensitive materials and issues
  • Function as the travel coordinator
  • Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities
  • Maintain inventory of assigned property and equipment
  • Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records
  • Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting
  • Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
  • Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
  • Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
  • Assists with maintaining continuous executive and industry contacts
  • Identifies critical level of communications and the need for the Executive's notification
  • Interprets and clarifies requests, and assists with required responses and action
  • Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications
  • Prepares and makes domestic and international travel and accommodation arrangements
  • Schedules and plans meetings and appointments for the Executive and special visitors

    REQUIREMENTS:
    • Bachelor's degree with at least 5 years of EA experience supporting C-level executives and staff
    • Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
    • Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
    • Ability to communicate both verbal and written for internal and external personnel at all levels
    • Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
    • Handle highly confidential and sensitive materials and issues Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Keywords: Kforce, Hackensack , Administrative Assistant, Administration, Clerical , Hackensack, New Jersey

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