Administrative Assistant

Company: Robert Half
Location: Whippany
Posted on: January 28, 2026

Job Description:

Job Description Job Description Attend, record by shorthand, transcribe and distribute minutes of all meetings. Take dictation and transcribe all letters, correspondence, etc. from the Executive Director. Process all purchase orders and all payments. Arrange for publication of all legal and classified notices. Prepare all notices of meetings for newspapers, board meetings, etc. Process payments in Tax Office as required. Answer all questions regarding billing, explaining the billing system, water consumption, etc. Interact with plant personnel on payment of invoices, inspections, etc. Maintain files for administrative and plant functions as well as development applications. Maintain record of escrow accounts for development projects. Assist in administrative budget preparation. Preparation of budget documents including worksheets, documents and ongoing reports. Type or revise lengthy documents such as regulations and manuals. Handle and maintain confidential files and documents related to personnel, litigation, medical records, etc. Manage office functions in the absence of the Executive Director. Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties

Keywords: Robert Half, Hackensack , Administrative Assistant, Administration, Clerical , Whippany, New Jersey