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Administrative Assistant

Company: CQ Fluency Inc.
Location: Hackensack
Posted on: November 17, 2019

Job Description:

Who we are...We are a rapidly growing (Inc.-- 5000) communications company on a global mission to improve lives. CQ stands for Cultural Intelligence and we help health care and insurance organizations to engage people from diverse backgrounds by communicating in a culturally relevant way. We translate the meaning and feeling of messages in 150 languages. --Our clients are companies such as Sanofi, Merck, Aetna, Cigna, MetLife, CMS and NIH.Who we needWe are looking for an Executive Administrative Assistant who will provide high-level administrative support to our Executives.-- You will be responsible for managing a wide variety of administrative functions such as calendar and email management, travel, and additional administrative support needed to meet company objectives.If you are a well-organized individual with strong business acumen and exemplary work ethic, CQ would like to meet you.--What we need you to do

  • Email management read, research, prioritize and handle internal and external email correspondence, draft responses as necessary
  • Manage executive department logistics and calendars for meetings and conferences, including travel management
  • Submit and track expense reports for executives
  • Prep meeting materials, agendas, take notes and manage action items
  • Make recommendations for improving process and reduce redundancy while achieving organizational objectives
  • Event planning, including but not limited to company wide off-site events, team happy hours and executive off-site meetings
  • Adhere to sensitive timelines, deadlines and confidential material
  • Oversee day to day office functions: answering phones, greet vendors/clients and office supply management--
  • Take initiative on special projects, other administrative or research as neededWhat we want you to have
    • Minimum 5 years of providing administrative and/or personal support at the executive level required
    • Organized, flexible and proactive with strong time management skills
    • Relationship building and networking
    • Team player with a vibrant attitude
    • Solution oriented and resourceful
    • Must have good judgement and exercise the utmost discretion with confidential and sensitive information
    • Excellent verbal, written communication skills with high attention to detail--
    • Advanced proficiency and strong working knowledge required in Microsoft Office Work, Excel, PowerPoint, Outlook and Office 365Benefits- Health & Wellness
      • Health, dental and vision plans--
      • Paid Time Off
      • Parental Leave
      • Flexible Work Schedule - Remote opportunity
      • Life Insurance plans
      • 401k with company match
      • Employee Referral Bonus Program
      • Profit Sharing Plan
      • Casual dress code
      • Healthy snacks and fruit
      • Beachfront Company Vacation Apartment--
      • Gym, or wellness activity reimbursement program

Keywords: CQ Fluency Inc., Hackensack , Administrative Assistant, Administration, Clerical , Hackensack, New Jersey

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