Media Coordinator

Company: Quigley-Simpson & Heppelwhite
Location: New York City
Posted on: February 18, 2026

Job Description:

Job Description Job Description Summary: This position assists our media Buyers and leads in placing and maintaining media buys, preparing and confirming bookings, making revisions, maintaining/updating logs, and screening/tracking programming content and data entry. Forms of media are television, streaming video (CTV/OTT), streaming audio, OOH/DOOH, etc., with a heavy focus on streaming video and television. This is an entry-level position working in the Media Investment department. The ideal candidate is driven and focused, loves working with numbers and details, organized, and communicates effectively with vendors and colleagues. Core Accountabilities: Contact stations/publishers/vendors to obtain buy confirmations. Input buys and solve discrepancies. Create reports and format in Excel/internal systems. Pull, read, and analyze reports. Contact stations/publishers/vendors weekly regarding various issues (e.g., restrictive programming). Manage confirmations and cancellations. Write credit memos to stations/publishers/vendors and confirm receipt. Manage pre- and post-log deadlines. Connect with stations/publishers/vendors to resolve discrepancies. Understand traffic and ad ops procedures and deadlines. Regularly communicate with buyers and leads on clearances, order confirmations, and rotations. Assist in a variety of miscellaneous department tasks. Ensure accuracy in data entry, contracts, and spreadsheets. Troubleshoot and problem-solve, as appropriate. Demonstrate excellent attention to detail and follow-through skills. Possess proficiency in oral and written communication across multiple platforms, including in-person, email, and phone. Meet media deadlines. Mastery: Able to communicate and present work with confidence and clarity. Academic/Educational Requirements: Bachelor’s degree Required Skills/Experience: 0–2 years’ prior experience in an administrative assistant or coordinator capacity. Detail-oriented and organized. Able to multitask and manage shifts in priorities. Professional business writing skills. Able to effectively investigate and solve problems. Proactive, independent thinker. Possess effective oral and written communication skills. Able to manage expectations and adapt to a variety of personalities. Exhibits sound judgment under pressure. Beginning to intermediate proficiency at MS Office programs, including Outlook, Word, Excel, and PowerPoint. LI-JM1 LI-HYBRID

Keywords: Quigley-Simpson & Heppelwhite, Hackensack , Media Coordinator, Design, Graphic Design & CAD , New York City, New Jersey