Company: Hackensack Meridian Health
Posted on: January 7, 2021
How have you impacted someone's life today? At Hackensack Meridian
Health our teams are focused on changing the lives of our patients
by providing the highest level of care each and every day. From our
hospitals, rehab centers and occupational health teams to our
long-term care centers and at-home care capabilities, our complete
spectrum of services will allow you to apply your skills in
multiple settings while building your career, all within New
Jersey's premier healthcare system.
The Onboarding Coordinator will focus on creating a positive and
memorable experience to concierge new hires from initial engagement
through their first year with Hackensack Meridian Health. This
includes the importance of streamlining and expediting the
pre-employment, onboarding and/or transferring of new and/or
existing team members creating a seamless process that enhances the
new hire --s experience. The Onboarding Coordinator will ensure
data integrity, compliance and accuracy in the utilization of the
Applicant Tracking System (ATS) as well as various other HR systems
in the collection and processing of any required federal, local,
and corporate forms and documents. The role also includes the
scheduling and coordination of all required pre-employment and
orientation program(s) appointments aligned to the full life cycle
for onboarding. Overall, the role is an integral and forward-facing
position to represent Hackensack Meridian Health's brand.
- Responsible to process all new hires under the direction of the
Hackensack Meridian Health Recruitment and Onboarding Leader as
well as a partner with the Recruiter/Talent Acquisition team
Integral part of executing a Pre-boarding to Day 1 to Year 1
experience for new team members joining HMH with programs,
processes, events, data collection via surveys, etc.
Escalate appropriately to the Professional Recruitment leader for
decisions surrounding employment, compliance in the hiring and
transferring process, service level agreements, support for the HMH
business leaders, etc.
Initiating and effectively tracking for results for the new hire
background checking and physical and drug screening processes
including but not limited to verification of credentials,
supporting documentation required for the position in which the new
hire is employed.
Accurate data input into various HR and vendor systems.
Scheduling and coordination done in a timely manner with internal
Occupational Health department for physicals.
Organize, collect and process of information and forms from new
team members as required during pre-employment phase.
Responsible to be proficient with the Applicant Tracking System
(ATS) in order to maintain data integrity with emphasis on accurate
system usage and compliance and ability to adapt quickly to new,
evolving ATS processes.
Coordination with HR Service Center for pre-employment processing
into the HRIS system; timely submittal of new team member file(s)
within HR for processing.
Schedule team members for orientation programs; Maintain accuracy
of orientation lists.
Responsible for HR appointments with new team members for
completion and compliance for Federal I-9 Forms and the E-Verify
Retrieving team member files as needed for auditing purposes.
Fielding and responding to applicant and team member inquiries,
updates and results appropriately.
May support of other related talent acquisition administrative
support tasks (i.e. timely processing of department invoices and
employee referrals, generating onboarding reports, etc.).
May assist Recruiter with scheduling, coordinating events,
May support enhancements to brand and communication materials
associated with orientation programs and recruitment events.
Other duties and/or projects as assigned.
Education, Knowledge, Skills and Abilities Required:
High School diploma or equivalency required.
Effective verbal and written communications (i.e. utilization of
email communication templates, tasks, etc.)
Education, Knowledge, Skills and Abilities Preferred:
- Associates or Bachelor's degree preferred.
Experience with Human Resources, Talent Acquisition, Recruitment
and related new hire and transferring onboarding and orientation
Knowledge with HR and Applicant Tracking Systems preferred.
Knowledge with Federal I-9 and E-Verify preferred.
Keywords: Hackensack Meridian Health, Hackensack , Onboarding Coordinator, Other , Hackensack, New Jersey
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