How have you impacted someone's life today? At Hackensack
Meridian Health our teams are focused on changing the lives of our
patients by providing the highest level of care each and every day.
From our hospitals, rehab centers and occupational health teams to
our long-term care centers and at-home care capabilities, our
complete spectrum of services will allow you to apply your skills
in multiple settings while building your career, all within New
Jersey's premier healthcare system.
With oversight and direction from the Program Director, the
Fellowship Coordinator is responsible for the operational and
financial management of the accredited fellowship training program.
The position requires a comprehensive and detailed understanding of
national accreditation policies and hospital policies, as well as a
high degree of initiative and independent judgment. The Fellowship
Coordinator will continually assess and direct a wide range of
programmatic issues including long range planning, recruiting
trainees, developing projects, analyzing administrative workflow,
maintaining databases, communicating with faculty and trainees
regarding a range of issues, and managing internal and external
1.Provides support and meets regularly with the Program
Director(s) concerning office management issues and activities and
the status of projects. Identifies and evaluates the methods for
improving workflow and cost effectiveness and makes recommendations
to the Training Director for improvement. May assist in
program-level policy development.
2.Interprets and applies ACGME, other national accrediting
agencies, and hospital policies to support compliance.
3.Provides both administrative supervision and support to
residents/interns/fellows. Acts as a liaison between residents and
hospital administration when necessary. Establishes relationships
and acts as a liaison to other Hospitals, internal departments, and
divisions regarding resident recruitment, orientation, annual
program Affiliation Agreements, and external rotations.
4.Oversees department-level trainee orientation.
5.Informs residents and trainees of inter and intradepartmental
policy and procedure changes, with assistance from GME office.
6.Tracks, reports, and ensures compliance with procedures regarding
licensing, moonlighting, malpractice extensions, annual contracts,
and initial and re-credentialing of trainees.
7.Manages materials for specialty-specific trainee exams and may
assist with proctoring exams.
8.Develops, implements, and oversees the maintenance of filing,
record keeping, distribution of materials, and other types of
office/program systems. Evaluates and standardizes office
procedures and effectively troubleshoots and resolves issues.
9.Maintains databases with resident and faculty data, including New
10.Manages the evaluative processes of the trainees, program,
faculty, and rotations.
11.Develops and distributes call schedule.
12.Oversees all purchasing for the office/program. Assesses
equipment acquisition and training needs, and makes recommendations
to the Program Director. Orders equipment and supplies for the
13.Plans departmental annual events including recruitment,
orientation, graduation, faculty retreats, as well as various
meetings and program-related events.
14.Organizes meetings and prepares and distributes materials for
conferences and lectures. a. Develops brochures, invitations, or
advertisements for events/lectures.
15.Coordinates medical student rotations and, as appropriate,
16.Creates and/or maintains external program advertising/media
through websites, brochures, postcards, publications and other such
media. Creates/edits annual publications regarding the program.
Maintains program's website.
17.Maintains the ERAS database (Electronic Residency Application
System) and oversees its processes during the Residency Recruitment
18.Performs all Match responsibilities and corresponds with
newly matched residents about requirements and process for
appointment to the hospitals. In applicable programs, assists with
quota review and rank list entry and certification in NRMP
(National Residency Matching Program).
19.Verifies trainees' status and activities as needed.
20.Assists in the preparation for ACGME Site Visits and internal
21.Assists in monitoring residents' duty hours and
operative/case experience via regular review of data reports.
22.Receives inquiries from residents and applicants and triage
as necessary to others within the department or in other
23.Other duties and/or projects as assigned.
24.Adheres to HMH Organizational competencies and standards of
Education, Knowledge, Skills and Abilities Required:
1.Bachelor's degree/ 3-5 years of experience.
2.Excellent written and verbal communication skills.
3.Ability to organize information.
4.Ability to handle sensitive information with absolute
5.Working knowledge of software applications including Microsoft
Word, Excel, and PowerPoint.
6.Ability to make decisions independently or to escalate issues
Education, Knowledge, Skills and Abilities Preferred:
1. 5 years' experience working in healthcare, education,
corporate office or related environment.
2. Experience working with Graduate Medical Education.
3. Knowledge of our online program for tracking resident
performance, New Innovations.