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HIM Associate, Part-Time

Company: Holy Name Medical Center
Location: Hackensack
Posted on: June 10, 2021

Job Description:

Job Title: Health Information Management Associate

Department: Health Information Management

FLSA Status: Non-exempt

Position Summary: Performs medical record completion responsibilities, handles processing of incomplete medical records, and participates in processes to support coding and reimbursement, including RAC and other payer requests. Assists Director with medical record projects.


Education: High School Graduate or equivalent experience required.

Experience: One year experience in a HIM Department or currently enrolled in / recent graduate of, an accredited HIM Program. Computer experience preferred. Prior medical record analysis experiences a plus.

Essential Functions of the Job:

  • Adheres to all medical record analysis procedures to ensure a complete medical record.
  • Provides exceptional customer service to physicians.
  • Electronically analyzes scanned telephone orders for appropriate physician e-signature.
  • Accurately prepares and scans medical records in response to RAC and other payor requestors.
  • Tracks and follows-up on all outstanding retrospective coding queries to assist in a timely coding
  • and billing process.
  • Identify and enter physician's medical record deficiencies.
  • Adds or removes medical record deficiencies in deficiency tracking system as the status of the record changes.
  • Re-analyzes medical records for items that have been manually completed by physicians.
  • Re-re-analyzes medical records for all reports and signatures once the last deficiency has been completed. Initials face sheet indicating a final check was done. Reopens the medical record if deficiencies are found and adds and scans them into system.
  • Scans unsigned documentation into the document imaging system and assigns appropriate ESS deficiency code.
  • Runs reports from Rumba system that are used for notification of when physicians have electronically signed medical records.
  • Processes physician refusals to sign that are done electronically.
  • Closely monitors and updates physician warning and suspension listings in Rumba.
  • Demonstrates the WebSig electronic signature application to physicians who are new to the system.
  • Accurately sorts and files loose papers into correct medical record.
  • Accurately prepares medical records for outside storage.
  • Provides assistance to Director with medical record projects in department.
  • Maintains area in a neat, clean and orderly manner.
  • Answers the telephone in a clear and concise manner, provides information in a courteous and professional manner.
  • Maintains and respects staff and patient confidentiality.
  • Displays and maintains a positive business demeanor.
  • Accepts other medical record duties as assigned by supervisor in a professional manner.

Keywords: Holy Name Medical Center, Hackensack , HIM Associate, Part-Time, Other , Hackensack, New Jersey

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