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Medical Secretary

Company: Equiliem
Location: Hackensack
Posted on: February 12, 2024

Job Description:

Equiliem Healthcare specializes in staffing clinical, non-clinical, and allied personnel. We excel in all levels, disciplines, and specialties within the healthcare spectrum. Our projects range from short to long term local and travel assignments. Equiliem has been recognized as a certified small business enterprise. In addition, we are proud that we have earned the prestigious Joint Commission accreditation for staffing firms and have been awarded Best in Staffing 4 years running by our employees and client partners.

Job Description: Medical Secretary

To assist the Medical Staff Coordinator, Medical Director, and Vice President, Medical Administration in gathering, coordinating, and distributing data, minutes and correspondence and other duties pertaining to the functioning of the Medical Staff.

Responsible for coordinating and providing staff support for specified Medical Staff functions. For the Committees and Department Meetings of: - Department of Medicine (Perth Amboy Division) - Department of Medicine (Old Bridge Division - Department of Medicine (Quality Assurance Committee) - Graduate Medical Education

The following responsibilities apply for the: - Physical Diagnosis Course - Physician Assistant Program - Internal Medicine Residency: support to program functions managed by the Assistant Director of the Residency Program; secretarial duties for that Assistant Director in his/her various roles.


  • Assures meeting room assignments and reservations; provides members with two weeks written notice of date/time/place of scheduled meeting.
  • Prepares agenda.
  • Attends meetings, if requested; produces accurate minutes of meeting within one week after receipt of draft.
  • Submits minutes for necessary approvals and routes as appropriate.
  • Types related correspondence as received within two weeks of receipt.
  • Follows up on action items from the meetings.
  • For all meetings under assigned responsibility, generates and maintains a current attendance record for all medical staff meetings.
  • Produces on-call schedules for Department of Medicine and its divisions; types, distributes and communicates changes as received.
  • Maintains current listing of assigned physician mailboxes and distributes accordingly.
  • Performs secretarial functions to support the activities of the Medical Staff.
  • Receives incoming telephone calls, records accurate messages, places outgoing calls.
  • Retrieves and delivers Medical Affairs mail to/from mailroom, on shared basis with other secretarial staff.
  • Coordinates duplication, collation, distribution, filing of materials on a regular basis; initiates, completes, documents requisitions for office supplies and requests for equipment.
  • Performs other assignments as directed by the Medical Staff Coordinator, the Medical Director, or the Vice President, Medical Administration.
  • Provides back-up support to other secretaries in the Medical Affairs Division as assigned.
  • Performs other miscellaneous or special assignments as required.

    Education Requirement: HS diploma or equivalent.
    Post High School course in medical terminology and secretarial skills preferred.

    Knowledge and Skills (Preferred): Secretarial science education or comparable experience preferred.

    Knowledge, Skills, Abilities:


    • Four years secretarial experience or equivalent employment experience or education.
    • Must be proficient in PC office software.
    • Health/hospital experience preferred.

      Schedule Notes: 8:00 AM - 5:00 PM Monday - Friday 5x 8 hr shifts No weekends No holidays No on-call Float - based on needs

      Benefits offered to our workers include the following:


    • Medical Insurance
    • Vision & Dental insurance
    • Life Insurance
    • 401K
    • Commuter Benefits
    • Employee Discounts & Rewards
    • Payroll Payment Options

      Equiliem ( ) believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.
      Across the U.S., leading companies in healthcare, government, light industrial manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, and Independent Contractor Compliance.
      For over 50 years, we've helped shape our industry. Today, we continue to research, ask questions, and constantly enhance the candidate journey and client experience.





Keywords: Equiliem, Hackensack , Medical Secretary, Other , Hackensack, New Jersey

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